FIRST AID POLICY

Introduction

St. George International School and Preschool is dedicated to the health and well-being of its community, which includes the provision of First Aid. First Aid is the care given to a person who has suffered a sudden injury or illness until full medical treatment is available. The purpose of the First Aid Policy is to ensure the provision of a swift and competent response to an injury or illness that has occurred to any SGIS staff, student, or visitor while on school grounds, during a school function or off-site school visit. The arrangements cover normal school hours, after school activities and weekend activities.   The First Aid Policy is in line with Bulgarian legislation and international standards in the field of health and safety at school, and takes account of the UK Department for Education guidance ‘First Aid in Schools’ (2014).

Implementation & Review

This policy has been drawn up by relevant staff at SGIS and has been approved by the Pedagogical Council. It is implemented by the Principal who names an Appointed Person (AP) for this purpose. The Appointed Person will ensure that adequate and appropriate training is given to staff volunteers or staff contractually required to undergo First Aid training. The AP ensures that the First Aid Kits’ contents are regularly checked and that Accident/Incident reports are completed and kept in the Health Office for regular review by the AP who will report any emerging patterns (on times, places, activities) so that further ameliorating action (if necessary) can be taken. The policy is subject to review and revision at least once a year by the Pedagogical Council, following an annual risk assessment carried out by the AP.

Staffing & Training

St. George’s Health Office is staffed with a qualified nurse during regular school hours, who is trained in the use of First Aid. Additionally, First Aid training is performed on an annual basis to relevant staff by a member of the Health Department, aiming at no less than one trained staff member per 50 people (staff and students) at the school. The training and the staff members in attendance of the training is documented and kept with the Health Department. See Appendix A. Alternatively, formal First Aid training may be performed by a privately contracted organization. A list of those persons in school who are formally qualified in First Aid or in Emergency First Aid will be displayed with the copies of this policy in locations throughout the school. See Appendix D. The list will include a note of each qualified person’s usual location in the school, and the date by which further training is required to maintain the qualification. The date will normally be three months prior to the expiration of the validity of the qualification. Maintenance of this list and the scheduling of further training will be the responsibility of the AP. The AP will also ensure that there is at least one qualified First Aider in school covering after school activities (including weekends), and on off-site activities. In the case of spilled body fluids, the Sanitation staff will be immediately notified and responsible for cleanup. School insurances indemnify any suitably qualified member of staff from any claims arising from his or her actions when they were undertaken in good faith.

Equipment & Locations

St. George has accessible First Aid Kits, each clearly marked with a Green cross on a White background. They are located throughout the school buildings, grounds, and vehicles, and their locations are listed in Appendix B. There is at least one Kit on each floor of the main school building all near hand washing facilities. A portable Kit is kept in the Health Office to be taken on off-site school activities by qualified First Aiders. Locations are verified regularly when contents are checked.

Each First Aid Kit is stocked with the appropriate supplies. See Appendix C. In addition to replenishing supplies on a per event basis, the contents are checked on the regular basis decided by the AP. Any member of staff who uses the contents of a First Aid Kit informs the Health Department. The First Aid Kit is then immediately replenished.

Specific Risks

Certain activities and events are known to carry a higher risk of injury than others, such as Physical Education, Extracurricular Activities, Science, out-of-school trips, special events, and road safety. Specific areas may also be made more hazardous by site cleaning, repair or building work, or storage of cleaning materials, etc. Risk assessments are made by the AP or by class teachers and group leaders. When applicable, the portable First Aid Kit is taken from the Health Office, accompanied by a qualified First Aider. Lunchtimes and breaks are also higher risk periods, and it is important that playtime and other supervisory staff include at least one qualified First Aider on these occasions. The school policy is to have at least one first Aid Kit and at least one qualified First Aider on each floor of the school building. Certain staff or students may also present medical conditions of which fist Aiders should be aware. The Health Office is responsible for ensuring that all first Aiders are aware of persons with special health needs, e.g. diabetics, epileptics, asthmatics, and the treatment they require.

Procedure in Event Requiring the Use of First Aid

If an injury or illness occurs to a student while under the supervision of a member of staff, the preferred course of action is to have the responsible staff member bring the student to the Health Office for care. A Nurse is available to provide First Aid at all times during regular school hours. The Nurses current phone numbers are: Viola Shopova – 0884410006 and Paulina Barzinska – 0879224997. Ms. Shopova is responsible for Preparatory Group to 3rd grade. Ms. Barzinski is responsible for 4th to 9th grade. The type of care provided depends on the type of injury or illness suffered by the student. The Nurse provides best possible care and determines if the student is to be sent back to class, home, or hospital. First Aid may also be delivered at the site of the injury by other trained staff who will call for additional help (e.g. Nurse or ambulance) if necessary. Whoever treats the injury/illness must log the necessary report as soon as possible after the event for the Health Office records.

Emergencies

In the case of extreme emergencies, 112 should be called immediately to activate the emergency response service. Following the call to 112, stabilizing measures are to be taken, including the use of First Aid.

Documentation & Communication

All members of staff and volunteers will be informed of this policy through staff meetings, email communication, and through copies of this policy (in English and Bulgarian) being posted in each school building and on each floor of the main building, including the Health Office, and being included in the staff handbook. New staff will cover this policy during their induction. Students will be informed through assemblies and Form Teachers. All injuries or illnesses in which First Aid is required are documented in the Nurses Activity Book, as required by Bulgarian law. They are also documented in the electronic Health and Safety Database. The database will include the following:

  • Student name
  • Date
  • Grade
  • Arrival time in Health Office
  • Departure time in Health Office
  • Complaint
  • Evaluation
  • Assessment
  • Plan
  • Disposition
  • Communications
    • Parent
    • Teacher
    • Principal
    • Other

Records of all incidents and accidents will be retained by the school for at least three years.

Laws & Regulations

The policy was prepared in accordance with Ordinance No. 3 of 27.04. 2000 for health offices in kindergartens and schools; Law on Health and Safety at Work; First Aid Rules for Health Damage at Work, approved by Order No. RD-09-410, prom. SG No. 89 of 1994

The health cabinet is furnished according to Annex 1 of Ordinance No. 3 of 27.04. 2000 for healthcare facilities in kindergartens and schools;

The Health Cabinet must be equipped with a special cabinet to provide emergency care with medicines and tools according to Annex 2 of the same regulation.

The health office shall be provided with all the necessary documentation according to Annex 3 of the above-mentioned ordinance.

All pedagogical and non-pedagogical staff receive a copy of this policy through their official e-mail.

First aid policy is also sent to new colleagues, asking them to confirm that they have read it. The first aid policy becomes part of the declaration that new teachers / employees sign on entering the job. The declaration is provided to the teacher / employee by a Payroll Specialist and is stored in the personal file of the teacher / employee.

A copy of the policy is also received by the direct managers of the outsourced organizations that carry out certain activities on the school building.

A copy of the first-aid policy is kept in the Office of the Director of Health and Safety.

Provided that teachers and employees do not comply with this Statement of First Aid Policy and that it is established accordingly, they will be acted according to the Labor Code in the Republic of Bulgaria.

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